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HIPAA

  • Why Safe Storage Matters at Your Hospital

    Posted on November 13, 2013 by admin

    Every hospital – from a small community clinic to a major metropolitan hospital – generates documents that are important enough to safeguard from disaster. And with critical medications, patient files and HR records too, safe storage isn’t something your hospital can afford to ignore.

    For productivity, efficiency, patient safety and staff security, safe storage is an important hospital priority. With changing HIPAA legislation, digital and cloud storage debates and prescription drug abuse, issues surrounding hospital storage security are frequently in the headlines. Security safes are more important for hospitals more than ever before.

    To protect your patients and keep your staff safe, plus ensure confidentiality and integrity of critical files, security safes matter for your hospital. We can help you meet your pharmaceutical storage needs, and FireKing meets your file storage needs – both offering the highest quality storage cabinets. Five reasons why secure storage matters for your hospital:

    1. Stay compliant with changing legislation.

    The CSA (Controlled Substances Act) puts drugs and other substances into one of five categories or schedules of drugs with Schedule I requiring the most security and Schedule V the least. The new Safe Prescribing Act of 2013 impacts drug storage, requiring all pharmacies to use a DEA-approved safe for hydrocodone-based painkillers. If passed, under this act, hydrocodone will become a Schedule II substance, requiring your hospital to store these substances in a security-rated safe.

    SafeFile.com, along with NarcoticsSafes.com is your trusted source for safes that meet the Schedule 1 - 5 requirements for drugs and narcotics, plus safes in compliance with these new regulations. Choose from a variety of models rated TL-15 and Class 5 for the storage of these narcotics.

    And HIPAA legislation governs how your hospital stores patients’ critical, confidential records – both hard copies and electronic versions. Keep integrity, availability and confidentiality in mind as you strive for the best in patient service.

    Secure file storage in an accessible, fireproof, lockable storage cabinet prevents information tampering or alteration by unauthorized users.

    2. Security safes add an additional level of security.

    The potential threat of robbery, burglary and internal theft is a true concern for many hospitals. Pharmaceuticals, documents, valuable equipment and more are all at risk. To combat this threat, many hospitals have safety precautions in place, like surveillance, camera and alarm systems. A security safe for your medications and files adds another level of protection. By securing your hospital’s valuable assets, the risk of criminal activity is greatly decreased.

    3. Security safes prevent drug mishandling and promote access control to files.

    When your pharmacy uses security safes, you keep both patient files and prescriptions in the right hands and out of the wrong hands. Security safes let hospital leadership and HR departments determine who does and does not have access, so you can ensure that only permitted staff members can get to these valuable medications and records. Furthermore, security safes keep medications distributed to patients only – and keeps confidential patient information between only the practicioner and patient.

    4. Maintain an organized inventory of medications and files.

    Disorganization of files and medication can lead to mislabeling, mishandling and even dangerous mis-prescribing. Security safes and file storage keep your hospital running efficiently, with the right medications in the right storage areas. Furthermore, organized storage reduces the risk of patients receiving incorrect prescriptions.

    5. Secure storage offers peace of mind – and puts patient care first -- in case of catastrophe.

    No hospital is immune to the threat of natural disasters, including storms, hurricanes, tornadoes, floods and fires. Should the worst occur, your staff can focus on caring for patients, knowing that patient files and pharmaceuticals are stored safely and appropriately. Brand names like FireKing, Securall and Hamilton Safe offer secure storage that’s natural disaster ready.


    This post was posted in FireKing, Healthcare, HIPAA, Medical Records, Securall, Storage & Organization, Who am I? and was tagged with safety, security

  • What your medical office needs for file and data security

    Posted on August 13, 2013 by admin

    Safety and security are top priorities for your doctor’s office, dental office or medical clinic. With changing legislation and prescription drug abuse, HIPAA updates and information security changes, now is the time to secure your office’s critical files.

    To protect your patients, your staff and your office’s assets, security matters. FireKing offers a comprehensive collection of file cabinets and the highest quality storage solutions for all your office’s needs. What can secure file storage do for your office?

    Secure file storage keeps you compliant with changing legislation.

    Keep information integrity at the forefront, no matter what updates to HIPAA come along. Creating consistent, easy-to-follow procedures for data collection and secure storage. Upon data collection, keep patient information legislation-compliant with proper file storage.

    File mismanagement can hurt a practice, compromise patient personal information and even create a HIPAA violation. Secure files in a fire-proof, water-proof and HIPAA-compliant lockable storage cabinet (link to FireKing product listings). FireKing’s line of prevents information tampering or alteration by unauthorized users. Data security is a good choice for your patients and your staff.

    Locked file cabinets add another level of security.

    The potential threat of robbery, burglary and internal theft is a true concern for your doctor’s office, clinic or dental office. Add natural disasters to the list, like fire, storms or water damage, and the need for secure file storage only increases. While medical records themselves are often the property of the patient, the storage equipment for health records is the property of the health care provider. Doctor offices, dental offices and healthcare facilities need efficient, safe and secure file storage.

    To combat this threat, many have safety precautions in place, like surveillance and alarm systems. A lockable, theft-deterrant FireKing file cabinet adds another level of protection. By securing your office’s critical documents, the risk of criminal activity is greatly decreased.

    Secure file storage prevents data mishandling and promotes access control.

    When your dental office, medical office or clinic uses a secure file cabinet, you keep patient data in the right hands and out of the wrong hands. Lockable file storage allows your office’s leadership to determine who does and does not have access. You can ensure that only permitted staff can get to these valuable documents. Furthermore, secure file storage with FireKing’s line of comprehensive products keeps documents and files between professionals and patients only.

    To learn more about FireKing’s full line of medical file storage cabinets, click here. It’s our privilege to be your partner in security, safety and compliance.

     


    This post was posted in FireKing, HIPAA, Loss Prevention, Medical Records, Storage & Organization and was tagged with hipaa, compliance, dentist, security, storage cabinet, side tab files, end tab filing, medical records, doctor, lockable, BC, DR

  • Keeping Cloud Data HIPAA Compliant

    Posted on July 29, 2013 by admin

    In early 2013, the Department of Health and Human Services issued their “Final Rule” to modify HIPAA. This ruling puts further regulations on cloud-based health data storage to keep patient information secure.

    HIPAA – that’s the Health Insurance Portability and Accountability Act of 1996 – aims to ensure confidentiality of health information. These federal regulations for the safety, security and integrity of personal, private and confidential health information govern both electronic and paper records.

    The security and privacy requirements are getting more serious with each new modification. And for good reason: Both healthcare and financial data are prime targets for identity theft. This amounts to about $70 billion per year in Medicare fraud alone.

    To combat this, HIPAA is taking steps to regulate cloud storage. Under this new regulation, healthcare providers are required to use only cloud service providers who have signed a “Business Associate Agreement,” ensuring security as a priority. The estimated cost of compliance with this final rule is a staggering $114 - $225 million in the first year alone, with $14 million for each year thereafter.

    Consumer healthcare services are quickly moving online, storing patient data electronically; as healthcare data moves to the cloud, efficiency increases. But so does security risk. Protect your patients’ critical data and stay HIPAA compliant with the ioSafe. It’s HIPAA compliance in a box, with secure data no matter what the disaster.

    ioSafe leads the industry in disaster proof hardware. Since 2005, ioSafe’s patented technology provides unparalleled security against fire, flood and theft for thousands of homes and businesses. Like an aircraft black box, ioSafe adds physical security and protection to irreplaceable data.

    For private cloud storage, the ioSafe N2 NAS offers ultimate security. Your data is safe from tech threats, like hackers and identity theft. HIPAA compliance can be demonstrated well. Designed to be the center of your private cloud, the ioSafe N2 is powered by a Synology DSM motherboard and operating system. It allows for fast access on your local network and remote access from nearly any device connected to the internet - all secured and protected by you.

    Perfect for any business with vulnerable data. Use the ioSafe N2 as a disaster plan-in-a-box solution for any data at risk. Security, speed,compliance and accessibility can all be enhanced for employees that need access to cloud data 24/7 and managers looking to optimize IT budgets.

    Encryption and network security are often used to protect cloud-stored data. But even the best encrypted data remains at risk of damage from fires, natural disasters and theft. All ioSafe models  keep your data physically secure too.

    ioSafe specializes in hardware to help protect vulnerable data wherever it may reside. Designed to be bolted to the floor, survive building collapse or padlocked to anything immovable, the ioSafe features steel outer casings combined with fire and flood protection. The ioSafe is available in many sizes and models to meet the needs of healthcare organizations of all sizes, from a major metropolitan hospital to a small community clinic.

    Every employer, hospital, office and employee is required to ensure the confidentiality of health information. As your office focuses on quality care for your patients, adhering to HIPAA guidelines matters. Keep integrity, availability and confidentiality in mind as you strive for the best in patient service.

     


    This post was posted in HIPAA and was tagged with compliance, cloud data, risk, network storage, NAS, remote office, branch office, ROBO

  • Three Important Requirements for your HIPAA Checklist

    Posted on May 6, 2013 by admin

    The Health Insurance Portability and Accountability Act of 1996, known as HIPAA, ensures the confidentiality of health information. This set of federal regulations for the safety, security and integrity of personal, private and confidential health information governs both electronic and paper records.

     As your office focuses on quality care for your patients, adhering to HIPAA guidelines matters. Keep integrity, availability and confidentiality in mind as you strive for the best in patient service.

    Integrity

    Integrity means maintaining and ensuring the accuracy, reliability and consistency of patient data and information. Reliable health information allows for accurate diagnosis, prescriptions, care and procedures.

    Keep information integrity at the forefront by creating consistent, easy-to-follow procedures for data collection. Whether electronic or handwritten, forms, charts, flowcharts and appointment information sheets can ensure accurate information is collected the first time.

    Upon data collection, maintain integrity with proper file storage both for electronic health information and paper records. Many healthcare offices choose ioSafe hard drives for data integrity. Secure file storage in a lockable, fireproof storage cabinet prevents information tampering or alteration by unauthorized users.

    Availability

    Record availability indicates that information is accessible and useable upon demand by an authorized person. This is where convenience makes security. Patient information must be accessible, so store these critical documents in an organized, easy-to-access location. Staff should be able to quickly find these items when patients or medical practitioners need it or request it.

    However, availability is incomplete without security. Only authorized staff members should be given access to these files. Secure, easy-to-access file storage helps your office attain availability. Electronic and hard copy information should be stored conveniently, but never at the expense of security. The ioSafe N2 private cloud makes an excellent choice for the doctor, dentist or remote hospital care office to secure and protect data from fire, flood and other data availability risks.

    Select a lockable file storage cabinet and place it in a smart location in your office. Keep this file locked at all times and make it available to only personnel who consistently require it.

    Confidentiality

    Every employer, hospital, office and employee is required to ensure the confidentiality of health information. Because of this, individuals in organizations who have access to health information must sign confidentiality agreements. Private practices should put files back in storage as soon as doctors and nurses are finished with them. Furthermore, files should not be left on counters, desks or locations where unauthorized people can view them.

    All paper files should be kept in closed, locked, fireproof storage. This ensures that only authorized staff members can view them. KL Security is pleased to offer the FireKing record storage cabinet, which is lockable to promote confidentiality and control access.


    This post was posted in FireKing, HIPAA, ioSafe and was tagged with hipaa, iosafe, data integrity, data availability, confidentiality of patient health records

  • Medical Record Storage - Side Tab End Tab Storage

    Posted on January 7, 2013 by admin

    In the healthcare industry, patient care is the top priority. And a key part of high-quality,
    For many offices, side tab and end tab files are the standard for medical records, health records and medical charts. These records include a variety of notes entered over time by health care professionals, including medication and therapies, results of tests, x-rays and other reports. Personal health information accumulates over the lifetime of a practice, making records protection and management a serious matter.professional care is organization, security and safety for your patients’ critical medical records.

    Maintaining these records completely and accurately is a pinnacle of good patient care. Furthermore, security and safety of these records matters. Side tab and end tab files should be stored in an organized, protected manner.

    While the medical records themselves are often the property of the patient, the storage equipment for health records is the property of the health care provider. Doctor offices, dental offices and healthcare facilities need efficient, safe file storage.

    File mismanagement can hurt a practice, compromise patient personal information and even create a HIPAA violation. Get patient files organized and keep them secure with the FireKing Storage Cabinet.

    The door of the FireKing Storage Cabinet opens the full width for easy access to side tab files or three ring binders. When closed, the door locks for secure, fireproof storage.

    Convenient accessories make the FireKing Storage Cabinet a great choice for organizing. Oversized documents, binders, end-tab files and other valuables can be safely stored within the cabinet. Plus, enjoy a convenient pull-out tray and file drawer. These additional storage accessories allow your staff to organize files in the best way for your office.

    And selecting a FireKing Storage Cabinet means HIPAA compliance. HIPAA (Health Insurance Portability and Accountability Act of 1996) regulations are a set of national standards which are designed to enforce strong security and privacy standards to protect personal health information. HIPAA mandates include storage that protects from fire, water and theft. Each cabinet has secure, industry-leading features.

    The FireKing Storage Cabinet for medical records holds the prestigious Underwriters Laboratories (UL) label for fireproof protection, and it exceeds the UL 72 testing standards, so you can be confident in the safety of your medical, dental or healthcare records should the worst occur.

    Sprinklers and fire hoses can often cause more damage than the fire itself. All FireKing storage cabinets are designed to protect your records from water harm.

    High-security Medecco key locks are standard with all FireKing medical record storage cabinets. Protect your files and keep them secure with a programmable electronic lock, available for most FireKing files. Specify one e-lock for the cabinet or order your fire-safe file with electronic locks on each drawer.

    And all FireKing record storage cabinets are proudly made in the United States, in New Albany, Indiana. Support American industry and make the best choice for secure, safe storage: FireKing.

    Providing the best care for patients means providing security for their records. FireKing provides industry-leading, efficient, safe file storage for healthcare, medical and dental offices. FireKing offers the best records protection you can buy and will protect your documents from water, fire and more.


    This post was posted in HIPAA, Medical Records, Storage & Organization and was tagged with fireproof, cf7236-md, cf4436-md, end tab, side tab filing, hipaa, compliance, compliant, dentist, medical, hospital

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