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Medical Records

  • Why Safe Storage Matters at Your Hospital

    Posted on November 13, 2013 by admin

    Every hospital – from a small community clinic to a major metropolitan hospital – generates documents that are important enough to safeguard from disaster. And with critical medications, patient files and HR records too, safe storage isn’t something your hospital can afford to ignore.

    For productivity, efficiency, patient safety and staff security, safe storage is an important hospital priority. With changing HIPAA legislation, digital and cloud storage debates and prescription drug abuse, issues surrounding hospital storage security are frequently in the headlines. Security safes are more important for hospitals more than ever before.

    To protect your patients and keep your staff safe, plus ensure confidentiality and integrity of critical files, security safes matter for your hospital. We can help you meet your pharmaceutical storage needs, and FireKing meets your file storage needs – both offering the highest quality storage cabinets. Five reasons why secure storage matters for your hospital:

    1. Stay compliant with changing legislation.

    The CSA (Controlled Substances Act) puts drugs and other substances into one of five categories or schedules of drugs with Schedule I requiring the most security and Schedule V the least. The new Safe Prescribing Act of 2013 impacts drug storage, requiring all pharmacies to use a DEA-approved safe for hydrocodone-based painkillers. If passed, under this act, hydrocodone will become a Schedule II substance, requiring your hospital to store these substances in a security-rated safe.

    SafeFile.com, along with NarcoticsSafes.com is your trusted source for safes that meet the Schedule 1 - 5 requirements for drugs and narcotics, plus safes in compliance with these new regulations. Choose from a variety of models rated TL-15 and Class 5 for the storage of these narcotics.

    And HIPAA legislation governs how your hospital stores patients’ critical, confidential records – both hard copies and electronic versions. Keep integrity, availability and confidentiality in mind as you strive for the best in patient service.

    Secure file storage in an accessible, fireproof, lockable storage cabinet prevents information tampering or alteration by unauthorized users.

    2. Security safes add an additional level of security.

    The potential threat of robbery, burglary and internal theft is a true concern for many hospitals. Pharmaceuticals, documents, valuable equipment and more are all at risk. To combat this threat, many hospitals have safety precautions in place, like surveillance, camera and alarm systems. A security safe for your medications and files adds another level of protection. By securing your hospital’s valuable assets, the risk of criminal activity is greatly decreased.

    3. Security safes prevent drug mishandling and promote access control to files.

    When your pharmacy uses security safes, you keep both patient files and prescriptions in the right hands and out of the wrong hands. Security safes let hospital leadership and HR departments determine who does and does not have access, so you can ensure that only permitted staff members can get to these valuable medications and records. Furthermore, security safes keep medications distributed to patients only – and keeps confidential patient information between only the practicioner and patient.

    4. Maintain an organized inventory of medications and files.

    Disorganization of files and medication can lead to mislabeling, mishandling and even dangerous mis-prescribing. Security safes and file storage keep your hospital running efficiently, with the right medications in the right storage areas. Furthermore, organized storage reduces the risk of patients receiving incorrect prescriptions.

    5. Secure storage offers peace of mind – and puts patient care first -- in case of catastrophe.

    No hospital is immune to the threat of natural disasters, including storms, hurricanes, tornadoes, floods and fires. Should the worst occur, your staff can focus on caring for patients, knowing that patient files and pharmaceuticals are stored safely and appropriately. Brand names like FireKing, Securall and Hamilton Safe offer secure storage that’s natural disaster ready.


    This post was posted in FireKing, Healthcare, HIPAA, Medical Records, Securall, Storage & Organization, Who am I? and was tagged with safety, security

  • What your medical office needs for file and data security

    Posted on August 13, 2013 by admin

    Safety and security are top priorities for your doctor’s office, dental office or medical clinic. With changing legislation and prescription drug abuse, HIPAA updates and information security changes, now is the time to secure your office’s critical files.

    To protect your patients, your staff and your office’s assets, security matters. FireKing offers a comprehensive collection of file cabinets and the highest quality storage solutions for all your office’s needs. What can secure file storage do for your office?

    Secure file storage keeps you compliant with changing legislation.

    Keep information integrity at the forefront, no matter what updates to HIPAA come along. Creating consistent, easy-to-follow procedures for data collection and secure storage. Upon data collection, keep patient information legislation-compliant with proper file storage.

    File mismanagement can hurt a practice, compromise patient personal information and even create a HIPAA violation. Secure files in a fire-proof, water-proof and HIPAA-compliant lockable storage cabinet (link to FireKing product listings). FireKing’s line of prevents information tampering or alteration by unauthorized users. Data security is a good choice for your patients and your staff.

    Locked file cabinets add another level of security.

    The potential threat of robbery, burglary and internal theft is a true concern for your doctor’s office, clinic or dental office. Add natural disasters to the list, like fire, storms or water damage, and the need for secure file storage only increases. While medical records themselves are often the property of the patient, the storage equipment for health records is the property of the health care provider. Doctor offices, dental offices and healthcare facilities need efficient, safe and secure file storage.

    To combat this threat, many have safety precautions in place, like surveillance and alarm systems. A lockable, theft-deterrant FireKing file cabinet adds another level of protection. By securing your office’s critical documents, the risk of criminal activity is greatly decreased.

    Secure file storage prevents data mishandling and promotes access control.

    When your dental office, medical office or clinic uses a secure file cabinet, you keep patient data in the right hands and out of the wrong hands. Lockable file storage allows your office’s leadership to determine who does and does not have access. You can ensure that only permitted staff can get to these valuable documents. Furthermore, secure file storage with FireKing’s line of comprehensive products keeps documents and files between professionals and patients only.

    To learn more about FireKing’s full line of medical file storage cabinets, click here. It’s our privilege to be your partner in security, safety and compliance.

     


    This post was posted in FireKing, HIPAA, Loss Prevention, Medical Records, Storage & Organization and was tagged with hipaa, compliance, dentist, security, storage cabinet, side tab files, end tab filing, medical records, doctor, lockable, BC, DR

  • Medical Record Storage - Side Tab End Tab Storage

    Posted on January 7, 2013 by admin

    In the healthcare industry, patient care is the top priority. And a key part of high-quality,
    For many offices, side tab and end tab files are the standard for medical records, health records and medical charts. These records include a variety of notes entered over time by health care professionals, including medication and therapies, results of tests, x-rays and other reports. Personal health information accumulates over the lifetime of a practice, making records protection and management a serious matter.professional care is organization, security and safety for your patients’ critical medical records.

    Maintaining these records completely and accurately is a pinnacle of good patient care. Furthermore, security and safety of these records matters. Side tab and end tab files should be stored in an organized, protected manner.

    While the medical records themselves are often the property of the patient, the storage equipment for health records is the property of the health care provider. Doctor offices, dental offices and healthcare facilities need efficient, safe file storage.

    File mismanagement can hurt a practice, compromise patient personal information and even create a HIPAA violation. Get patient files organized and keep them secure with the FireKing Storage Cabinet.

    The door of the FireKing Storage Cabinet opens the full width for easy access to side tab files or three ring binders. When closed, the door locks for secure, fireproof storage.

    Convenient accessories make the FireKing Storage Cabinet a great choice for organizing. Oversized documents, binders, end-tab files and other valuables can be safely stored within the cabinet. Plus, enjoy a convenient pull-out tray and file drawer. These additional storage accessories allow your staff to organize files in the best way for your office.

    And selecting a FireKing Storage Cabinet means HIPAA compliance. HIPAA (Health Insurance Portability and Accountability Act of 1996) regulations are a set of national standards which are designed to enforce strong security and privacy standards to protect personal health information. HIPAA mandates include storage that protects from fire, water and theft. Each cabinet has secure, industry-leading features.

    The FireKing Storage Cabinet for medical records holds the prestigious Underwriters Laboratories (UL) label for fireproof protection, and it exceeds the UL 72 testing standards, so you can be confident in the safety of your medical, dental or healthcare records should the worst occur.

    Sprinklers and fire hoses can often cause more damage than the fire itself. All FireKing storage cabinets are designed to protect your records from water harm.

    High-security Medecco key locks are standard with all FireKing medical record storage cabinets. Protect your files and keep them secure with a programmable electronic lock, available for most FireKing files. Specify one e-lock for the cabinet or order your fire-safe file with electronic locks on each drawer.

    And all FireKing record storage cabinets are proudly made in the United States, in New Albany, Indiana. Support American industry and make the best choice for secure, safe storage: FireKing.

    Providing the best care for patients means providing security for their records. FireKing provides industry-leading, efficient, safe file storage for healthcare, medical and dental offices. FireKing offers the best records protection you can buy and will protect your documents from water, fire and more.


    This post was posted in HIPAA, Medical Records, Storage & Organization and was tagged with fireproof, cf7236-md, cf4436-md, end tab, side tab filing, hipaa, compliance, compliant, dentist, medical, hospital

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