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  • NHIN Readiness | How to Protect your patient records, data and files

    Posted on January 15, 2014 by admin

    The National Health Information Infrastructure (NHII) is a healthcare standardization initiative with the goal of developing an interoperable health information technology system. Proposed under President George W. Bush, the intention of NHII is to improve the effectiveness, efficiency and overall quality of healthcare in the United States.

    By 2015 — when the NHII initiative will be operational — a patient's medical record will no longer travel alone. NHII is voluntary, and it’s not a centralized database of medical records. It’s also not a government regulation. But since this comprehensive network of systems will include clinical, public health and personal health information, physicians will have a broader base of patient records to use in decision-making.

    The NHII has since evolved to become the Nationwide Health Information Network (NHIN), while the use of financial incentives to stimulate the meaningful use of electronic health record (EHR) systems became the cornerstone of the Health Information Technology for Economic and Clinical Health Act, or HITECH Act. The cornerstones of NHII are still in place, building a patient’s holistic record from various physicians — medical and dental. There are currently 24 public and private entities participating in the NHIN Cooperative.

    Why does NHIN matter for your physician’s office? First, this improves patient safety. With unified patient information, medication errors are less likely and physicians are more aware of the patient’s conditions, allergies, past illnesses and more. Plus, NHII can strengthen healthcare quality by increasing availability of complete medical records, test results, x-rays and more, right at the point of patient care. While the NHIN presents challenges, there are significant benefits for both doctor and patient.

    As 2015 approaches, take these steps to get your dental practice ready for these changes:

    -          Ensure security of patient files.

    To provide the best care for patients, it’s important to secure their records. Disorganization of files, records and medication prescriptions can lead to mislabeling and even inconsistent patient care. Security safes and file storage keep your practice running efficiently, with the right files in the right storage areas. Patient records document the course of treatment and may provide data useful for evaluating the quality of patient care — so good organization means efficient care. And furthermore, your medical office will stay HIPAA compliant.

    -          Ensure patient files are both available and secure electronically.

    The basic rule of electronic data is called 3-2-1 backup. Maintain three (3) copies of your data on at least two (2) different systems and one (1) of those systems should be disaster protected or offsite. Companies like Egnyte and ioSafe offer solutions for electronic patient records that focus on security and privacy. Combining private cloud features and local storage that is fireproof and waterproof allow dentist practices to get the highest level of availability and accessibility, even in the event of water damage or worse yet, a natural disaster such as fire or flood.

    -          Maintain electronic backups of patient files on site for quick access.

    As healthcare data moves to the cloud, both for NHIN and otherwise, efficiency increases. But so does security risk. Protect your patients’ critical data and make sure medical records are readily available no matter the disaster. From hardware failure, employee theft, to fires and floods, there are a wide variety of risks that should be considered for mitigation.

     


    This post was posted in Healthcare, ioSafe, Ratings & Standards, Who am I? and was tagged with medical records, NHIN, dental practice, dentist office

  • Why Safe Storage Matters at Your Hospital

    Posted on November 13, 2013 by admin

    Every hospital – from a small community clinic to a major metropolitan hospital – generates documents that are important enough to safeguard from disaster. And with critical medications, patient files and HR records too, safe storage isn’t something your hospital can afford to ignore.

    For productivity, efficiency, patient safety and staff security, safe storage is an important hospital priority. With changing HIPAA legislation, digital and cloud storage debates and prescription drug abuse, issues surrounding hospital storage security are frequently in the headlines. Security safes are more important for hospitals more than ever before.

    To protect your patients and keep your staff safe, plus ensure confidentiality and integrity of critical files, security safes matter for your hospital. We can help you meet your pharmaceutical storage needs, and FireKing meets your file storage needs – both offering the highest quality storage cabinets. Five reasons why secure storage matters for your hospital:

    1. Stay compliant with changing legislation.

    The CSA (Controlled Substances Act) puts drugs and other substances into one of five categories or schedules of drugs with Schedule I requiring the most security and Schedule V the least. The new Safe Prescribing Act of 2013 impacts drug storage, requiring all pharmacies to use a DEA-approved safe for hydrocodone-based painkillers. If passed, under this act, hydrocodone will become a Schedule II substance, requiring your hospital to store these substances in a security-rated safe.

    SafeFile.com, along with NarcoticsSafes.com is your trusted source for safes that meet the Schedule 1 - 5 requirements for drugs and narcotics, plus safes in compliance with these new regulations. Choose from a variety of models rated TL-15 and Class 5 for the storage of these narcotics.

    And HIPAA legislation governs how your hospital stores patients’ critical, confidential records – both hard copies and electronic versions. Keep integrity, availability and confidentiality in mind as you strive for the best in patient service.

    Secure file storage in an accessible, fireproof, lockable storage cabinet prevents information tampering or alteration by unauthorized users.

    2. Security safes add an additional level of security.

    The potential threat of robbery, burglary and internal theft is a true concern for many hospitals. Pharmaceuticals, documents, valuable equipment and more are all at risk. To combat this threat, many hospitals have safety precautions in place, like surveillance, camera and alarm systems. A security safe for your medications and files adds another level of protection. By securing your hospital’s valuable assets, the risk of criminal activity is greatly decreased.

    3. Security safes prevent drug mishandling and promote access control to files.

    When your pharmacy uses security safes, you keep both patient files and prescriptions in the right hands and out of the wrong hands. Security safes let hospital leadership and HR departments determine who does and does not have access, so you can ensure that only permitted staff members can get to these valuable medications and records. Furthermore, security safes keep medications distributed to patients only – and keeps confidential patient information between only the practicioner and patient.

    4. Maintain an organized inventory of medications and files.

    Disorganization of files and medication can lead to mislabeling, mishandling and even dangerous mis-prescribing. Security safes and file storage keep your hospital running efficiently, with the right medications in the right storage areas. Furthermore, organized storage reduces the risk of patients receiving incorrect prescriptions.

    5. Secure storage offers peace of mind – and puts patient care first -- in case of catastrophe.

    No hospital is immune to the threat of natural disasters, including storms, hurricanes, tornadoes, floods and fires. Should the worst occur, your staff can focus on caring for patients, knowing that patient files and pharmaceuticals are stored safely and appropriately. Brand names like FireKing, Securall and Hamilton Safe offer secure storage that’s natural disaster ready.


    This post was posted in FireKing, Healthcare, HIPAA, Medical Records, Securall, Storage & Organization, Who am I? and was tagged with safety, security

  • 4 Reasons Accounting Firms Secure Vital Documents

    Posted on November 6, 2013 by admin

    Accounting firms large and small generate and maintain critical information and documents daily. And how these documents are stored is increasingly important. In the Sarbanes-Oxley era of regulatory and legal compliance, great amounts of corporate data are being recorded, categorized and archived.

    Vital records are defined as “those records containing information that is essential to the survival of an organization in the event of a disaster or business interruption.” All are important enough to safeguard from disaster.

    To protect your firm and clients, plus ensure availability and confidentiality of critical files, security safes matter. Our team recommends FireKing fireproof file cabinets to meet your file storage needs efficiently at a smart price. Here are four reasons why your accounting firm needs secure storage:

    1.     Have critical records secure and on-site for immediate access in emergencies. Records legally considered “vital” are only a small percentage of the vast amount of recorded data created by a typical business – usually about five percent. Accounting organizations, however, will have a much higher proportion of active vital records files.

    For an accounting firm, a sudden catastrophic event like a fire, flood, theft or other disaster can have repercussions that reverberate far beyond the original event. In addition to repairing damage and resulting difficulties re-establishing normal operations, accounting firms’ clients may have also experienced damage, in a large-scale regional disaster, for example. These clients may immediately need some of the functions the accounting firm provides – and the client records that the firm maintains. Secure file storage in an accessible, fireproof, lockable storage cabinet ensures that in the face of disaster, your firm will have all its documents secure and available.  Vital records protection matters not only to your firm, but also to your client base as a whole.

    2.     Stay compliant with vital records regulations and recommendations.

    The IRS and United States Security and Exchange Commission both require all accounting records to be kept for a minimum of seven years in case of an audit. While these government bodies don’t specify what type of container the records must be stored in, accounting organizations make recommendations and suggested guidelines for firms to follow. The American Institute of Certified Public Accountants (AICPA) suggests fireproof records storage in their general financial records-keeping procedures.

    3.     Add an additional level of security for confidential, critical documents.

    Secure file storage in a securely locked, yet accessible, UL rated fire safe file cabinet prevents information tampering or alteration by unauthorized users. The potential threat of robbery, burglary and internal theft is a true concern for any business – and with such confidential data on hand, accounting firms are at extra risk. To combat this threat, your office may have safety precautions in place, like surveillance, camera and alarm systems. Add an extra layer of security for those critical client financial documents, reports and other items with a security safe for your files adds another level of protection. By securing valuable documents, the risk of confidential information getting into the wrong hands is minimized. 

    4. Secure storage offers peace of mind in case of catastrophe.

    Keeping client and company documents safe from fire, flood, theft or other disaster requires attention before the unthinkable occurs. No business is immune to the threat of natural disasters, including storms, hurricanes, tornadoes, floods and fires. Should the worst occur, your staff can focus on clients and business reestablishment, knowing that critical documents are stored safely and appropriately. SafeFile.com and FireKing offer secure storage that’s natural disaster ready.


    This post was posted in Accounting Firm, FireKing, Who am I? and was tagged with fireproof file cabinet, FireKing, accountant

  • Why Commercial Builders Need Secure Records Storage

    Posted on November 5, 2013 by admin

    Commercial builders of all sizes generate and maintain critical documents and data every day. These include permits, HR materials, blueprints and plans, vendor contracts and agreements of many kinds. All are important enough to safeguard from disaster.

    For productivity, efficiency, safety and security, file storage is a commercial builders priority. To protect your business, plus ensure availability and confidentiality of critical files, security safes matter. FireKing meets your file storage needs efficiently at a smart price. Here are four reasons why commercial builders need secure storage for records and data:

    1.     Secure storage adds an additional level of security for confidential, critical documents. Secure file storage in an accessible, fireproof, lockable storage cabinet prevents information tampering or alteration by unauthorized users.

    The potential threat of robbery, burglary and internal theft is a true concern for any business. To combat this threat, your building site and office may have safety precautions in place, like surveillance, camera and alarm systems. Add an extra layer of security for those critical HR documents, permits and vendor contracts with a security safe for your files adds another level of protection. By securing valuable documents, the risk of confidential information getting into the wrong hands is minimized.

    2. Maintain an organized inventory of company and customer documents and files.

    Between on-site locations and offices, organized files are critical for commercial builders. Permits, forms, HR material, blueprints and other plans, vendor contracts and more: organization is key to smooth business operations. City and state governments require certain documents to be available upon demand. And so disorganization of files can lead to spotty business practices at best, and illegal operations at worst. Know where your important files are – and store them where they belong.

    3. Secure storage offers peace of mind in case of catastrophe.

    Keeping customer and company documents safe from fire, flood, theft or other disaster requires attention before the unthinkable occurs. No business is immune to the threat of natural disasters, including storms, hurricanes, tornadoes, floods and fires. Should the worst occur, your staff can focus on customers and clients, knowing that critical documents are stored safely and appropriately.

    Potential for disaster in the commercial building industry does not exist only on the job site: it’s a threat in your own office as well. Take caution for all your locations. ioSafe hard drives and network storage as well as fireproof file cabinets are the best secure storage that’s natural disaster ready.

    4. Expand and grow your commercial building company with confidence.

    As your company looks to the future for growth opportunities, it’s more important than ever to have quick access to important documents, and to store them securely. Organized file systems allow your staff to find exactly what you need in a quick, efficient time frame. And nothing halts expansion like disaster. Take on new projects with confidence, knowing that a natural disaster won’t hurt the construction timeline or derail progress.

     


    This post was posted in Commercial Builder, Fireproof File Cabinets, Storage & Organization, Who am I? and was tagged with FireKing, security, commercial builders, architects, design and build, best business practice

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