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Tag Archives: medical records

  • NHIN Readiness | How to Protect your patient records, data and files

    Posted on January 15, 2014 by admin

    The National Health Information Infrastructure (NHII) is a healthcare standardization initiative with the goal of developing an interoperable health information technology system. Proposed under President George W. Bush, the intention of NHII is to improve the effectiveness, efficiency and overall quality of healthcare in the United States.

    By 2015 — when the NHII initiative will be operational — a patient's medical record will no longer travel alone. NHII is voluntary, and it’s not a centralized database of medical records. It’s also not a government regulation. But since this comprehensive network of systems will include clinical, public health and personal health information, physicians will have a broader base of patient records to use in decision-making.

    The NHII has since evolved to become the Nationwide Health Information Network (NHIN), while the use of financial incentives to stimulate the meaningful use of electronic health record (EHR) systems became the cornerstone of the Health Information Technology for Economic and Clinical Health Act, or HITECH Act. The cornerstones of NHII are still in place, building a patient’s holistic record from various physicians — medical and dental. There are currently 24 public and private entities participating in the NHIN Cooperative.

    Why does NHIN matter for your physician’s office? First, this improves patient safety. With unified patient information, medication errors are less likely and physicians are more aware of the patient’s conditions, allergies, past illnesses and more. Plus, NHII can strengthen healthcare quality by increasing availability of complete medical records, test results, x-rays and more, right at the point of patient care. While the NHIN presents challenges, there are significant benefits for both doctor and patient.

    As 2015 approaches, take these steps to get your dental practice ready for these changes:

    -          Ensure security of patient files.

    To provide the best care for patients, it’s important to secure their records. Disorganization of files, records and medication prescriptions can lead to mislabeling and even inconsistent patient care. Security safes and file storage keep your practice running efficiently, with the right files in the right storage areas. Patient records document the course of treatment and may provide data useful for evaluating the quality of patient care — so good organization means efficient care. And furthermore, your medical office will stay HIPAA compliant.

    -          Ensure patient files are both available and secure electronically.

    The basic rule of electronic data is called 3-2-1 backup. Maintain three (3) copies of your data on at least two (2) different systems and one (1) of those systems should be disaster protected or offsite. Companies like Egnyte and ioSafe offer solutions for electronic patient records that focus on security and privacy. Combining private cloud features and local storage that is fireproof and waterproof allow dentist practices to get the highest level of availability and accessibility, even in the event of water damage or worse yet, a natural disaster such as fire or flood.

    -          Maintain electronic backups of patient files on site for quick access.

    As healthcare data moves to the cloud, both for NHIN and otherwise, efficiency increases. But so does security risk. Protect your patients’ critical data and make sure medical records are readily available no matter the disaster. From hardware failure, employee theft, to fires and floods, there are a wide variety of risks that should be considered for mitigation.


    This post was posted in Healthcare, ioSafe, Ratings & Standards, Who am I? and was tagged with medical records, NHIN, dental practice, dentist office

  • What your medical office needs for file and data security

    Posted on August 13, 2013 by admin

    Safety and security are top priorities for your doctor’s office, dental office or medical clinic. With changing legislation and prescription drug abuse, HIPAA updates and information security changes, now is the time to secure your office’s critical files.

    To protect your patients, your staff and your office’s assets, security matters. FireKing offers a comprehensive collection of file cabinets and the highest quality storage solutions for all your office’s needs. What can secure file storage do for your office?

    Secure file storage keeps you compliant with changing legislation.

    Keep information integrity at the forefront, no matter what updates to HIPAA come along. Creating consistent, easy-to-follow procedures for data collection and secure storage. Upon data collection, keep patient information legislation-compliant with proper file storage.

    File mismanagement can hurt a practice, compromise patient personal information and even create a HIPAA violation. Secure files in a fire-proof, water-proof and HIPAA-compliant lockable storage cabinet (link to FireKing product listings). FireKing’s line of prevents information tampering or alteration by unauthorized users. Data security is a good choice for your patients and your staff.

    Locked file cabinets add another level of security.

    The potential threat of robbery, burglary and internal theft is a true concern for your doctor’s office, clinic or dental office. Add natural disasters to the list, like fire, storms or water damage, and the need for secure file storage only increases. While medical records themselves are often the property of the patient, the storage equipment for health records is the property of the health care provider. Doctor offices, dental offices and healthcare facilities need efficient, safe and secure file storage.

    To combat this threat, many have safety precautions in place, like surveillance and alarm systems. A lockable, theft-deterrant FireKing file cabinet adds another level of protection. By securing your office’s critical documents, the risk of criminal activity is greatly decreased.

    Secure file storage prevents data mishandling and promotes access control.

    When your dental office, medical office or clinic uses a secure file cabinet, you keep patient data in the right hands and out of the wrong hands. Lockable file storage allows your office’s leadership to determine who does and does not have access. You can ensure that only permitted staff can get to these valuable documents. Furthermore, secure file storage with FireKing’s line of comprehensive products keeps documents and files between professionals and patients only.

    To learn more about FireKing’s full line of medical file storage cabinets, click here. It’s our privilege to be your partner in security, safety and compliance.


    This post was posted in FireKing, HIPAA, Loss Prevention, Medical Records, Storage & Organization and was tagged with hipaa, compliance, dentist, security, storage cabinet, side tab files, end tab filing, medical records, doctor, lockable, BC, DR

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