The Health Insurance Portability and Accountability Act of 1996, known as HIPAA, ensures the confidentiality of health information. This set of federal regulations for the safety, security and integrity of personal, private and confidential health information governs both electronic and paper records.
As your office focuses on quality care for your patients, adhering to HIPAA guidelines matters. Keep integrity, availability and confidentiality in mind as you strive for the best in patient service.
Integrity means maintaining and ensuring the accuracy, reliability and consistency of patient data and information. Reliable health information allows for accurate diagnosis, prescriptions, care and procedures.
Keep information integrity at the forefront by creating consistent, easy-to-follow procedures for data collection. Whether electronic or handwritten, forms, charts, flowcharts and appointment information sheets can ensure accurate information is collected the first time.
Upon data collection, maintain integrity with proper file storage both for electronic health information and paper records. Many healthcare offices choose ioSafe hard drives for data integrity. Secure file storage in a lockable, fireproof storage cabinet prevents information tampering or alteration by unauthorized users.
Record availability indicates that information is accessible and useable upon demand by an authorized person. This is where convenience makes security. Patient information must be accessible, so store these critical documents in an organized, easy-to-access location. Staff should be able to quickly find these items when patients or medical practitioners need it or request it.
However, availability is incomplete without security. Only authorized staff members should be given access to these files. Secure, easy-to-access file storage helps your office attain availability. Electronic and hard copy information should be stored conveniently, but never at the expense of security. The ioSafe N2 private cloud makes an excellent choice for the doctor, dentist or remote hospital care office to secure and protect data from fire, flood and other data availability risks.
Select a lockable file storage cabinet and place it in a smart location in your office. Keep this file locked at all times and make it available to only personnel who consistently require it.
Every employer, hospital, office and employee is required to ensure the confidentiality of health information. Because of this, individuals in organizations who have access to health information must sign confidentiality agreements. Private practices should put files back in storage as soon as doctors and nurses are finished with them. Furthermore, files should not be left on counters, desks or locations where unauthorized people can view them.
All paper files should be kept in closed, locked, fireproof storage. This ensures that only authorized staff members can view them. KL Security is pleased to offer the FireKing record storage cabinet, which is lockable to promote confidentiality and control access.